This page contains information related to entering the patient resident information within palCentre. To navigate quickly to a section within this page, please use the menu below:
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If this is the first time you are entering data into palCentre, PCOC recommends you watch this video on entering patient resident information.
Accessing the
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resident screen
To enter patient resident information, you need to be on the patient resident screen in palCentre. It can be accessed by clicking on the 'Patientresident' option in the navigation menu bar.
When you open the screen, all current patients residents can be seen. Each patient resident is represented by a row in the patient resident screen.
Creating a new
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resident
To create a new patientresident, click on the purple 'Add a new patientresident' button in the top right hand corner of the screen.
The patient resident details form will appear:
The following information needs to be entered into this screen:
| Item to be entered | Additional information |
|---|---|
| Patient resident identifier | The unique identifier assigned to the patient resident by your service. This is a mandatory item - you cannot submit this screen without this information. |
| Date of birth | |
| Family name | This data is not submitted to PCOC but is required to generate the statistical linkage key. |
| Given name | This data is not submitted to PCOC but is required to generate the statistical linkage key. |
| Sex | |
| State | |
| Postcode | |
| Country of birth | If the country of birth is Australia, select this from the drop down menu. Otherwise select ‘other’ from the drop down menu and start typing the country of birth into the please specify field. Once you start typing a drop down list of counties will appear, select the appropriate country. If the country of birth is not stated, select this from the drop down menu. |
| Preferred language | If the preferred language is English, select this from the drop down menu. Otherwise select ‘other’ from the drop down menu and start typing the preferred language into the please specify field. Once you start typing a drop down list of languages will appear, select the appropriate language. If the preferred language is not stated, select this from the drop down menu. |
| Indigenous status | |
| Diagnosis | This is the principal life limiting illness for the patientresident |
Once all the information has been entered, click on save.
| Note |
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Before the patient resident details are saved, palCentre will check to see if the patient resident name and/or patient resident identifer already exists. This functionality avoids duplicate patients residents being entered. If this warning does appear, please check that the patient resident identifer and patients residents name is correct. If they are correct, you will need to exit from this form and search for the patientresident. |
| Tip |
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If the country of birth, preferred language, Indigenous status or diagnosis is not entered into the form at time of creating a new patientresident, you will be prompted to enter this information in the episode form. This ensures that your patient resident information is as complete as possible. To avoid having blank data items appear on your data quality report, select the 'Not stated' or 'Unknown' option in instances where this information has not been provided. |
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Once the form has been saved, the patient resident will now appear in the list on the patient resident screen.
Changing a
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residents details
To change any of the patient resident details, click on the 
to the right of the patients residents you wish to change.
This will open the patient resident details form to add or change any details. Click on save once you have made the changes.
Searching for a
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resident
To search for a patientresident, type their patient resident identifer or their name in the seach bar in the top left hand side of the screen. Then click on 
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The results of the search will appear below.
If the patient resident does not appear below, you may need to do an advanced search. Click on the 'Advanced search' link. This will open a pop-up window that will allow you to search for:
- Date of birth date range
- First name
- Last name
- Patient resident identifier
- If the patient resident is active, inactive or all patientsresidents
Click on 'Search' after entering your seach parameters. The results of this search will appear on the patient resident screen.
| Tip |
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To remove any search parameters, click on the 'Reset' button in the Advanced Patient resident Search or the 'Clear Search' option on the patient resident screen. This will allow you to see you to see the full list of current patients residents that appeared when opening palCentre. |
Archiving a
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resident
When a patient resident is no longer active in a service, they can be archived (inactive). This means they will no longer be seen on the patient resident screen.
| Tip |
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All archived patients residents will still be included in the data that is extracted and reported to PCOC. Archiving patients residents will remove them from the patient resident list when opening the patient resident screen in palCentre. |
To archive a patientresident, click on the the 
to the right of the patients residents you wish to archive.
The following warning will appear, click on 'Yes'.
The patient resident has now been archived.
Deleting a
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resident
| Warning |
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Deleting a patient resident means they will not be included in the data that is extracted and reported to PCOC. Please ensure you only delete patients residents that are a mistake and should not be in your PCOC data. |
To delete a patientresident, click on the the 
to the right of the patients residents you wish to delete.
The following warning will appear, click on 'Yes'.
The patient has resident
has now been deleted.