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The clinical assessments are assessed daily for inpatient or at each community patient contact. They are reported at admission, when the phase changes and at discharge. Thus there are two ways that data can be entered into palCentre – assessment level or phase level.

Assessment level
palCentre allow services to enter all routine assessments as per the service protocol. Some services record daily assessments and some more, some less frequent. The benefits of entering assessment level data are:

Assessment level enables printable reports to include daily assessments for patients in the terminal phase
The printable reports If data is entered in real time, the reporting function track the patient journey with all clinical assessments.
Since all assessments are entered there is no separate data entry protocol to specify what to enter.
On average each patient requires approx. 7 minutes to enter.

Phase level
palCentre also allow services to enter data on admission, phase change and discharge. This is referred to as phase level data. The benefits of entering phase level data are:

Since only phase change data needs to be entered less time for data entry is required.
On average each patient requires approx. 4 minutes to enter.
A separate data entry to the assessment protocol is required to specify the entry of phase change only
Additional training for the data entry person is required to understand which assessments to enter.
Printable reports of the patient journey will only include admission, phase change and discharge assessments. It will be missing any assessments that have occurred in-between.

NB: The legacy system SNAPshot system only allows for phase level data to be collected.

Warning
Your service will need to decide if you will be entering assessment level data or phase level data into palCentre before starting data entry. Please follow the appropriate instructions below for data entry.

Entering assessment level information

The clinical assessments are assessed daily for inpatient or at each community patient contact. All assessments will be entered into palCentre. To demonstrate how to enter assessment level data, the following instructions will use this form to show how to enter assessment level information:

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Tip
The form above has four columns that have been completed by the clinical team, reflecting clinical assessments made each day of the patients episode. To enter assessment level data, all four columns of information need to be entered.

Entering the first assessment (admission assessment)

In the episode and assessment screen, make sure you have selected the correct episode on the left hand side of the screen. On the right hand side of the screen enter the following details:

Item to be entered	Additional information
Date	The date the assessment was completed. This is a mandatory item - you cannot submit an assessment without this information.
Time	Optional field. The time of the assessment
Type	The phase type for the assessement. This is a mandatory item - you cannot submit an assessment without this information.
RUG-ADL	The RUG-ADL consists of four items (bed mobility, toileting, transfer and eating) and measures the patients function.
PCPSS	The PCPSS consists of four items (pain, other symptoms, psychological/spiritual and family/carer) with a score between 0 and 3 and screens the severity of palliative care problems.
AKPS	The AKPS consists of one item with a score between 10 and 100 and measures a patient's ability to perform ordinary tasks.
SAS	The SAS is a patient rated tool with a score between 0 and 10 that measures the patient's distress across seven domains (difficulty sleeping, appetite problems, nausea, bowel problems, fatigue and pain). There is also a field to capture if the patient or a proxy completed these assessments.

Versions Compared

Old Version 8

New Version 9

Key

Entering assessment level information

Entering the first assessment (admission assessment)