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This page contains all information related to entering the assessment information into palCentre. To navigate quickly to a section within this page, please use the menu below:

Table of Contents
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If this is the first time you are entering data into palCentre, PCOC recommends you watch this video on entering assessment information.

Accessing the episode and assessment screen

Once an episode has been created, you can enter the assessment information for that episode. To access the episode and assessment screen, click on the * icon next to the patient name.

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Note

Assessment level information can only been entered if an episode has been created for the patient. Assessment dates must be between on or after episode start date and on or before the episode end date.


Assessment level information vs phase level information

Info

The clinical assessments are assessed daily for inpatient or at each community patient contact. They are reported at admission, when the phase changes and at discharge. Thus there are two ways that data can be entered into palCentre – assessment level or phase level.

Assessment level
palCentre allow services to enter all routine assessments as per the service protocol. Some services record daily assessments and some more, some less frequent. The benefits of entering assessment level data are:

  • If data is entered in real time, the reporting function tracks the patient journey with all clinical assessments.  
  • Since all assessments are entered there is no separate data entry protocol to specify what to enter.
  • On average each patient requires approx. 7 minutes to enter.


Phase level
palCentre also allow services to enter data on admission, phase change and discharge. This is referred to as phase level data. The benefits of entering phase level data are:

  • Since only phase change data needs to be entered less time for data entry is required.
  • On average each patient requires approx. 4 minutes to enter.
  • A separate data entry to the assessment protocol is required to specify the entry of phase change only
  • Additional training for the data entry person is required to understand which assessments to enter.
  • Printable reports of the patient journey will only include admission, phase change and discharge assessments. It will be missing any assessments that have occurred in-between.

NB: The legacy system SNAPshot system only allows for phase level data to be collected.


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Tip

If an item has not been recorded on the form, use the 'Not Assessed' code in the drop down menu. This will ensure you have minimal items appearing on your data quality report.

Tip

Assessments can be added in any order into palCentre. Once an assessment is added, palCentre will check the date against all other assessment dates and then order all assessments by date.

If you miss adding an assessment by accident, add the assessment into the data entry section on the left hand side of the screen and palCentre will place it in the correct order.

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Note

If a patient is discharged from your service, it is important to enter the final assessment into palCentre. This will ensure you have minimal items on your data quality report and ensures that your assessment information is as complete as possible.

If a patient dies with your service, no final assessment is required.


Entering the first assessment

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Tip

If an item has not been recorded on the form, use the 'Not Assessed' code in the drop down menu. This will ensure you have minimal items appearing on your data quality report.

Tip

Assessments can be added in any order into palCentre. Once an assessment is added, palCentre will check the date against all other assessment dates and then order all assessments by date.

If you miss adding an assessment by accident, add the assessment into the data entry section on the left hand side of the screen and palCentre will place it in the correct order.

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