This page contains all information related to entering the patient information within palCentre. To navigate quickly to a section within this page, please use the menu below:
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If this is the first time you are entering data into palCentre, PCOC recommends you watch this video on entering patient information.
Accessing the patient screen
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When you open the screen, all patient current patients can be seen. Each patient is represented by a row in the patient screen.
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To create a new patient, click on the purple 'Add a new patient' button in the top right hand corner of the screen.
The patient details form will appear:
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The following information needs to be entered into this screen:
Item to be entered | Additional information |
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Patient identifier | The unique identifier assigned to the patient by your service. This is a mandatory item - you cannot submit this screen without this information. |
Date of birth | |
Family name | This data is not submitted to PCOC but is required to generate the statistical linkage key. |
Given name | This data is not submitted to PCOC but is required to generate the statistical linkage key. |
Sex | |
State | |
Postcode | |
Country of birth | If the country of birth is Australia, select this from the drop down menu. Otherwise select ‘other’ from the drop down menu and start typing the country of birth into the please specify field. Once you start typing a drop down list of counties will appear, select the appropriate country. If the country of birth is not stated, select this from the drop down menu. |
Preferred language | If the |
preferred language is English, select this from the drop down menu. Otherwise select ‘other’ from the drop down menu and start typing the |
preferred language into the please specify field. Once you start typing a drop down list of |
languages will appear, select the appropriate |
language. If the |
preferred language is not stated, select this from the drop down menu. | |
Indigenous status | |
Diagnosis | This is the principal life limiting illness for the patient |
Once all the information has been entered, click on submit'save'.
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| Note |
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Before the patient details are saved, palCentre will check to see if the patient name and/or Patient ID patient identifier already exists. This functionality avoids duplicate patients being entered. If this warning does appear, please check that the Patient ID and patient identifier and patients name is correct. If they are correct, you will need to exit from this form and search for the patient. |
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| Tip |
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If the country of birth, preferred language, Indigenous status or diagnosis is not entered into the form at time of creating a new patient, you will be prompted to enter this information in the episode form. This ensures that your patient information is as complete as possible. To avoid having blank data items appear on your data quality report, select the 'Not stated' or 'Unknown' option in instances where the patient this information has not been provided this information. |
Once the patient form has been saved, they the patient will now appear in the list on the patient screen.
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Changing a patients details
To change any of the patient details, click on the 
to the right of the patients you wish to change. 
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This will open the patient details form to add or change any details. Click on submit 'save' once you have made the changes.
The patient information is now updated.
Searching for a patient
To search for a patient, type their unique patient identifer identifier or their name in the seach search bar in the top left hand side of the screen. Then click on 
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The results of the search will appear below.
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If the patient does not appear below, you may need to do an advanced search. Click on the 'Advanced search' link. This will open a pop-up window that will allow you to search for:
- Birthdate
Date of birth date range
First name
Last name
Patient identifier
If the patient is active, inactive or all patients
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Click on 'Search' after entering your seach search parameters. The results of this search will appear on the patient screen.
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| Tip |
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All archived patients will still be included in the data that is extracted and reported to PCOC. Archiving patients will remove them from the patient list when opening the patient screen in palCentre. |
To archive a patient, find the patient click on the patient screen and then click on the the 
the 
to the right of the patients you wish to archive.
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The following warning will appear, click on 'Yes'.
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The patient has now been archived.
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| Warning |
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Deleting a patient means they will not be included in the data that is extracted and reported to PCOC. Please ensure you only delete patients that are a mistake and should not be in your PCOC data. |
To delete a patient, find click on the patient on the patient screen and then click on the the 
the 
to the right of the patients you wish to delete.
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The following warning will appear, click on 'Yes'.
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The patient has now been deleted.
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