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In order to ensure better control over the data submission software and improve your data submission experience, we have developed Secured Online Submission (S.O.S). This platform allows you to securely submit multiple extracts of your data in a simple manner. S.O.S is maintained and managed by us, therefore improving support response times. The S.O.S platform has been designed to reduce frustration and time required for data submission while enhancing security.

This document has been created to help you submit your data, it will detail every step from data extraction to data submission.

Do not hesitate to contact ePPOC if you have any questions.

Extract your data using epiCentre

epiCentre allows you to both collect and extract data. In a standard extract epiCentre creates 6 files for adult facilities and 8 files for paediatric services.

1. Login to epiCentre
   
   
   
2. Click EXTRACT on the top bar of epiCentre
   
   
   
3. Choose the appropriate options for extraction and then click Submit Extract
   1. Folder:  epiCentre has a default extract location of C:\Users\%username%%YourUsername%\Documents\_epiCentre_Extracts, . If you'd like a different folder location, you can click on Browse and navigate to a different location
      1. ePPOC recommends you keep the same folder structure, but add on "\2018 2019 Annual Report" in order to place it in a folder of its own
         
         
   2. File name: All files extracted are prefixed with this value
      1. ePPOC recommends you leave the value with today's date
         
         
   3. Version: This allows you to choose between extracting Version 1 and Version 2 data. Please leave this as Version 2 unless instructed otherwise
      
      
   4. Date range: This allows you to limit the data to between two dates
      1. Please enter the values 1 January 2019 for Start Date and 31 December 2019 for End Date
         
         
   5. Extract type: Checking this allows you to include additional fields in the extract. Please leave this unchecked for submission
      
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4. Anchor
   Extract succesful Extract succesful

   Your extraction was successful, so now click on Open submission platform
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Submitting Data through SOS

1. You should see in front of you the submission platform
   
   
2. Login to SOS by providing your email address and clicking Sign in, do not check I am a SOS admin
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3. Choose the appropriate facility for your submission by clicking on the name
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4. Please select the correct files for each submission entry and then click Submit
   1. If you kept the default file structure, they should be at C:\Users\%YourUsername%\Documents\_epiCentre_Extracts\2019 Annual Report
      1. If you've forgotten where you stored the files, you should be able to click Open extract folder in the window still open in epiCentre 
         
         
   2. Each file should have the type in it's name (i.e. the patient file will have the word Patient in it, the episode file will have the word Episode, etc)
      
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5. You're done, if you have any issues or suggestions on how we can improve, please don't hesitate to contact us