Extracting and submitting data

Palliative care services participating in PCOC submit data at the following times:

• January - February (for the previous July – December reporting period)

• July - August (for the previous January – June reporting period)

Data extracts are loaded into the database for the purpose of data validation and quality checking. Data quality reports are produced automatically and sent to services promptly so that identified data errors can be reviewed, corrected and resubmitted before being included in the national database.

Data can be submitted outside these reporting periods at the discretion of PCOC. If you would like to submit data outside the above reporting period for data validation and quality checking, please contact PCOC at pcoc@uow.edu.au.

Extracting data from palCentre

To extract your data, click on the 'Extract' option in the navigation menu bar.

The extraction form will appear. The default extraction folder is in the 'Documents' folder on your computer. If you wish to store the extracts somewhere else, click on 'Browse'.

Then click on generate extracts at the bottom of the form.

The data has now been extracted. A pop-up window as below will appear with options to continue data entry, open the extract folder or open the submission platform.

Submitting data to PCOC

After successfully generating extracts, click on the 'Open submission platform' button in the pop-up window.

This will launch the Secured Online Submission portal (SOS).

1. Log into SOS by entering your email address and clicking 'Sign In'.
   Please leave 'I am an admin' unticked. 

2. Click on the facility you wish to submit data for (most users will only have one option). 

3. Under Patient click on ‘Choose file’ and select the Patient data file you wish to submit.

Repeat this for the Episode and Phase data files.

4. Once you have added all three files, click on Submit >>