This page contains all information related to entering Status information, modifying Status and deleting Status entries in palcentre. To navigate quickly to a section within this page, please use this menu below:
Changing status information
Deleting a status
Accessing the status screen
Once a resident has been created in palCentre, you can then create status information for that resident. To access the status screen, click on the ‘home’ icon next to the resident name.
You will be brought to an empty Status screen as below.
The main part of the screen lists the resident status’s. The residents name, identifier and date of birth appear at the top of the screen for your reference.
If you wish to view the resident’s assessments, click the ‘View Assessments' button in the top right corner.
You cannot enter any assessment information for a resident without a Status first being created.
What is the Status and why is it important
The resident status helps reflect the resident's current circumstance. This is important as it allows PACOP to recognise which collection the resident is part of, if they have taken leave as well as admission, discharge and death information.
The following status are available in palCentre:
Admit to ACH/profile collection
Outcomes episode start
Start of leave
Change of team
Return from leave
Cease outcomes, return to profile
Discharge from ACH
Death
The definition for each status and when to use them has been detailed below.
Assessment information cannot be entered into palCentre without a status.
Admit to ACH/profile collection
The Admit to ACH/profile collection status must always be the first status for a resident. This status corresponds to when you completed the top section of the admission and discharge details tool. A resident automatically commences with the PACOP Profile collection when being admitted to an aged care home.
When entering this status, the following items must also be completed:
Item | Additional information |
|---|---|
Was the resident admitted on/after 1 Jan 2020 | If the answer is no, then no further information is required to be entered. If the answer is yes, the the items listed underneath this need to be entered. |
Admission date | The date the resident was admitted to the aged care home. |
Reason for admission | Select the most appropriate answer from the drop down for why the resident has been admitted to the aged care home |
Home postcode prior to admission | Enter the residents home postcode prior to this admission to the aged care home |
The Admit to ACH/profile collection status should always be the first status recorded for a resident.
Outcomes episode start
The Outcome episode start status is used when a resident enters the outcomes collection. The date for this status is on the Palliative Care Episode Start and End of details form and is the date entered at the top of this form.
When entering an Outcomes episode start status, the following item must also be completed:
Item | Additional information |
|---|---|
Diagnosis | Enter the principal diagnosis triggering the resident’s need for palliative care. |
Start of leave
The Start of leave status is used for residents in the outcomes collection only and is used to record if the resident goes on hospital leave or other leave. This status is recorded on the bottom of the Full clinical assessment tool.
When entering an Start of leave status, the following item must also be completed:
Item | Additional information |
|---|---|
Leave type | Enter the type of leave the resident is taking. |
Change of team
The Change of team status is used only if you home has teams. This allows you to record when a resident has changed from one team to another within your home.
The teams function is only used by some aged care homes and the teams need to be setup in consultation with PACOP. If you are unsure if you need to enter team information, please contact PACOP at pacop-data@uow.edu.au
When entering an Change of team status, the following item must also be completed:
Item | Additional information |
|---|---|
Team resident is changing to | Enter the team the resident has changed to. |
Return from leave
The Return from leave status is used for residents in the outcomes collection only. It can only be added if a resident has a ‘Start of leave’ statue - i.e. the resident needs to be on leave before returning from leave. This status date is recorded on the bottom of the Full clinical assessment tool.
The return from leave status only requires the return from leave date. Not other items need to be completed for this status.
Cease outcomes, return to profile
The Cease Outcomes, return to profile status is used when a resident leave the outcomes collection but remain within the aged care home. This status can only be added if the resident has a ‘Outcomes episode start’ status - i.e. the resident needs to have started in the outcomes collection before they can cease the outcomes collection. The date for this status is on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
When entering an Cease Outcomes, return to profile status, the following item must also be completed:
Item | Additional information |
|---|---|
Cease outcomes reason | Enter the reason the resident is no longer part of the outcomes collection |
The Cease Outcomes, return to profile status is only used for residents that are remaining in the aged care home. If the resident is discharged, please use the ‘Discharged from ACH’ status and if the resident dies please use the ‘Death’ status.
Discharged from ACH
The Discharged from ACH status is used when the resident is discharged from the aged care home. This status is used for residents in both the Profile and Outcomes collections. For residents ending the profile collection, this date can be found on the admission and discharge details tool, next to the words ‘Date of discharge from the aged care home’. For residents ending the outcomes collection, this date can be found on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
When entering an Discharged from ACH status, the following item must also be completed:
Item | Additional information |
|---|---|
Discharge reason | Enter the reason the resident has been discharged from the aged care home |
Death
The Death status is used when the resident dies. The Death status must be the latest date entered and no further status can be entered once a Death status has been completed. For residents ending the profile collection, this date can be found on the admission and discharge details tool, next to the words ‘Date of death’. For residents ending the outcomes collection, this date can be found on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
Item | Additional information |
|---|---|
Place of death | Enter the where the resident died |
Creating a new status
On the Status screen, click the ‘Add status’ button in the top right corner of the screen.
The following 'Add new status' data entry form will appear. First select the status you wish to enter in the drop down box next to ‘Status type’. Once you have selected the status type, any addition information that needs to be entered will appear below.
The information that needs to be entered with each status is detailed below, as well as where the information can be found on the paper forms.
The ‘Now’ button next to the Date and time data entry field is a helpful button to auto-fill the current date and time if data is being entered in real time by your aged care home.
Admit to ACH/Profile collection
The first Status for resident must be Admit to ACH/Profile Collection
The information required for the Admit to ACH/Profile collection status can be found on the Admission and Discharge details tool. The items highlighted below need to be entered with this status.
Enter the information into the ‘Add new status’ data entry form.
Once the status has been saved, it will now appear on the status screen.
Outcomes episode start
The Outcomes episode start status is only used if your aged care home is participating in the outcomes collection.
The information required for the Outcome episode start status can be found on the Palliative care Episode, start and end details tool. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Once the status has been saved, it will now appear on the status screen. The latest status will appear at the top of the screen and older status will appear underneath this.
Start of leave
The Start of leave status is only used if your aged care home is participating in the outcomes collection.
The information required for the Start of leave status can be found at the bottom of the Palliative Care, FULL clinical assessment tool. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Once the status has been saved, it will now appear on the status screen in the same way the previous status created have appeared on the screen.
Change of team
The teams function is only used by some aged care homes and the teams need to be setup in consultation with PACOP. If you are unsure if you need to enter team information, please contact PACOP at pacop-data@uow.edu.au
To add a change of team status, complete the appropriate information in the status data entry form and click on add
Return from leave
The Return from leave status is only used if your aged care home is participating in the outcomes collection.
A resident can only return from leave if the first have a ‘Start of leave’ status. i.e. a resident cannot return from leave if they have not left on leave.
The information required for the Return from leave status can be found at the bottom of the Palliative Care, FULL clinical assessment tool. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Once the status has been saved, it will now appear on the status screen in the same way the previous status created have appeared on the screen.
Cease Outcomes, return to Profile
The Cease Outcomes, return to Profile status is used if your aged care home is participating in the outcomes collection.
The Cease Outcomes, return to Profile status should only be used for residents that are still living in your aged care home but not longer participating in the Outcomes collection. If the resident has died a Death status should be completed instead. If the resident has been discharged, a Discharged from ACH status should be completed instead.
The information required for the Cease Outcomes, return to Profile status can be found on the bottom half of the Palliative Care Episode, start and end details form. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Once the status has been saved, it will now appear on the status screen in the same way the previous status created have appeared on the screen.
Discharged from ACH
The Discharged from ACH status is used for residents in both the Profile and Outcomes collection. This information is found on different tools depending on which collection the resident is currently in.
If a resident is in the Profile collection, the information required for the Discharged from ACH status can be found on the bottom half of the Admission and discharge details form. The items highlighted below need to be entered with this status.
If a resident is in the Outcomes collection, the information required for the Discharged from ACH status can be found on the Palliative Care Episode, start and end details form. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Once the status has been saved, it will now appear on the status screen in the same way the previous status created have appeared on the screen.
Death
The Death status is used for residents in both the Profile and Outcomes collection. This information is found on different tools depending on which collection the resident is currently in.
The Death status must always be the last status entered for a resident. No further status can be entered once a Death status has been entered into palCentre.
If a resident is in the Profile collection, the information required for the Death status can be found on the bottom half of the Admission and discharge details form. The items highlighted below need to be entered with this status.
If a resident is in the Outcomes collection, the information required for the Death status can be found on the Palliative Care Episode, start and end details form. The items highlighted below need to be entered with this status.
Enter the information into the status data entry form:
Changing Status Information
To change any detail of a status entry, click on the pencil icon next to the status you wish to change
This will open the status details window with the fields filled in with that status information. Here, you will be able to add or change any details
Once you’re satisfied with the information, click on ‘Update’ to save the edited information.
Deleting a Status
To delete a status, click on the Trash icon next to the status
A pop-up window will appear asking for final confirmation to delete the status. Clicking ‘Yes’ will remove the status.
