Common Section 1 data errors
No | Error | Possible solution |
1 | Item responses are not within the PCOC code set
| Your data entry software must be updated to be in line with the PCOC code set.
For NSW services - Raise a SARA ticket to log incorrect code set OTHERWISE Liaise with IT provider
|
2 | Dates are not in the correct order;
| Check the patient records and update the dates entered to align with the PCOC protocol |
3 | Episode End Mode should be consistent with Phase End Reason, if the Phase End Reason is death then the Episode End Mode should also be death, similar with discharge
| Check the patient records and update the Episode End Mode or the Phase End Reason. |
4 | Two or more phases of the same type following directly after each other
| If possible, combine the two phases into a single phase to resolve this error |
5 | Duplicate record – when the same episode (or phase) is repeated | Check in your system if there is a duplicate variable and remove before the subsequent submission |
6 | Mismatch between episode start date and first phase date | check that the episode start date is the same as the first phase date |
7 | First phase start date doesn’t match the episode start date
| Check the patient record and determine which date is correct and update accordingly. With some IT systems, it is not possible to change the phase date, so changing the episode start date may be the solution. |
8 | Final phase end date doesn’t match the episode end date
| Check the patient record to determine which date is correct and update accordingly. With some IT systems, it is not possible to change the phase date, so changing the episode end date may be the solution |
9 | Start date for a subsequent phase should match the end date for the previous phase
| Check the patient record and change whichever date is incorrect |
10 | If there’s a subsequent phase, then the phase end reason for the current phase matches the phase type for the subsequent phase
| Change the phase end reason to the following phase type |
11 | Episode Start Date must be on or after Episode End Date for the previous Episode | Check the patient record to determine which date is correct and update accordingly |
12 | Data Item: Critical Data Item Missing | One of the mandatory items has not been provided, please contact your IT systems personnel |