This page contains all information related to entering Status information, modifying Status and deleting Status entries in palcentre. To navigate quickly to a section within this page, please use this menu below:
Creating a new status
Changing status information
Deleting a status
Accessing the status screen
Once a resident has been created in palCentre, you can then create status information for that resident. To access the status screen, click on the ‘home’ icon next to the resident name.
You will be brought to an empty Status screen as below.
The main part of the screen lists the resident status’s. The residents name, identifier and date of birth appear at the top of the screen for your reference.
If you wish to view the resident’s assessments, click the ‘View Assessments' button in the top right corner.
You cannot enter any assessment information for a resident without a Status first being created.
What is the Status and why is it important
The resident status helps reflect the resident's current circumstance. This is important as it allows PACOP to recognise which collection the resident is part of, if they have taken leave as well as admission, discharge and death information.
The following status are available in palCentre:
Admit to ACH/profile collection
Outcomes episode start
Start of leave
Change of team
Return from leave
Cease outcomes, return to profile
Discharge from ACH
Death
The definition for each status and when to use them has been detailed below.
Admit to ACH/profile collection
The Admit to ACH/profile collection status must always be the first status for a resident. This status corresponds to when you completed the top section of the admission and discharge details tool. A resident automatically commences with the PACOP Profile collection when being admitted to an aged care home.
When entering this status, the following items must also be completed:
Item | Additional information |
|---|---|
Was the resident admitted on/after 1 Jan 2020 | If the answer is no, then no further information is required to be entered. If the answer is yes, the the items listed underneath this need to be entered. |
Admission date | The date the resident was admitted to the aged care home. |
Reason for admission | Select the most appropriate answer from the drop down for why the resident has been admitted to the aged care home |
Home postcode prior to admission | Enter the residents home postcode prior to this admission to the aged care home |
Outcomes episode start
The Outcome episode start status is used when a resident enters the outcomes collection. The date for this status is on the Palliative Care Episode Start and End of details form and is the date entered at the top of this form.
When entering an Outcomes episode start status, the following item must also be completed:
Item | Additional information |
|---|---|
Diagnosis | Enter the principal diagnosis triggering the resident’s need for palliative care. |
Start of leave
The Start of leave status is used for residents in the outcomes collection only and is used to record if the resident goes on hospital leave or other leave. This status is recorded on the bottom of the Full clinical assessment tool.
When entering an Start of leave status, the following item must also be completed:
Item | Additional information |
|---|---|
Leave type | Enter the type of leave the resident is taking. |
Change of team
The Change of team status is used only if you home has teams. This allows you to record when a resident has changed from one team to another within your home.
When entering an Change of team status, the following item must also be completed:
Item | Additional information |
|---|---|
Team resident is changing to | Enter the team the resident has changed to. |
Return from leave
The Return from leave status is used for residents in the outcomes collection only. It can only be added if a resident has a ‘Start of leave’ statue - i.e. the resident needs to be on leave before returning from leave. This status date is recorded on the bottom of the Full clinical assessment tool.
The return from leave status only requires the return from leave date. Not other items need to be completed for this status.
Cease outcomes, return to profile
The Cease Outcomes, return to profile status is used when a resident leave the outcomes collection but remain within the aged care home. This status can only be added if the resident has a ‘Outcomes episode start’ status - i.e. the resident needs to have started in the outcomes collection before they can cease the outcomes collection. The date for this status is on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
When entering an Cease Outcomes, return to profile status, the following item must also be completed:
Item | Additional information |
|---|---|
Cease outcomes reason | Enter the reason the resident is no longer part of the outcomes collection |
The Cease Outcomes, return to profile status is only used for residents that are remaining in the aged care home. If the resident is discharged, please use the ‘Discharged from ACH’ status and if the resident dies please use the ‘Death’ status.
Discharge from ACH
The Discharged from ACH status is used when the resident is discharged from the aged care home. This status is used for residents in both the Profile and Outcomes collections. For residents ending the profile collection, this date can be found on the admission and discharge details tool, next to the words ‘Date of discharge from the aged care home’. For residents ending the outcomes collection, this date can be found on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
When entering an Discharged from ACH status, the following item must also be completed:
Item | Additional information |
|---|---|
Discharge reason | Enter the reason the resident has been discharged from the aged care home |
Death
The Death status is used when the resident dies. The Death status must be the latest date entered and no further status can be entered once a Death status has been completed. For residents ending the profile collection, this date can be found on the admission and discharge details tool, next to the words ‘Date of death’. For residents ending the outcomes collection, this date can be found on the Palliative Care Episode Start and End of details tool and is the date entered next to ‘What date did the resident cease the outcomes collection’.
Item | Additional information |
|---|---|
Place of death | Enter the where the resident died |
Creating a new status
Once you’re on the Status screen, click the button in the top right corner ‘Add status'.
A window will appear which will allow you to enter the relevant status information for your Resident. First, use the drop down box to select what status type you wish to enter.
The following Status Types are available to choose from:
Admit to ACH/Profile Collection
Outcomes episode start
Start of leave
Change of team
Return from leave
Cease outcomes, return to profile
Discharged from ACH
Death
With the Exception of ‘Return from leave’, each item will display additional fields for you to fill out that is unique to that Status Type. For example, selecting ‘Admin to ACH/Profile Collection’ will display these additional fields:
The first entry for resident must be Admit to ACH/Profile Collection
Additional Status Type Fields
Admit to ACH/Profile Collection
Field Name | Description |
|---|---|
Admitted to ACH on or after 1st Jan 2020 | A simple ‘Yes’ or ‘No’ drop down list |
Admission Date | (Optional) This date field is only required if the answer to the first item was ‘Yes’. |
Admission Reason | A drop down list allowing you to select the reason for the resident’s admission. Available options are:
|
Postcode | The postcode for the resident |
Outcomes episode start
Field Name | Description |
|---|---|
Diagnosis | A drop down list with a long selection of Non-Malignant and Malignant options for the resident’s diagnosis. |
Start of leave
Field Name | Description |
|---|---|
Leave Type | A drop down list allowing you to select the reason for their leave. Available options are:
|
Change of team
Field Name | Description |
|---|---|
Team resident is changing to | A drop down list allowing you to select a different PACOP team for the resident to be moved to. |
Cease outcomes, return to profile
Field Name | Description |
|---|---|
Cease outcomes reason | A drop down list allowing you to select a reason for the ceasing of outcomes. Available options are:
|
Discharged from ACH
Field Name | Description |
|---|---|
Discharge reason | A drop down list allowing you to select a reason for discharge. Available options are:
|
Death
Field Name | Description |
|---|---|
Place of death | A drop down list allowing you to select the place of death for the resident. Available options are:
|
Once you’ve selected your Status Type, and entered the relevant information, click ‘Add’ to create the Status.
The ‘Now’ button next to the Date and time entries is a helpful button to auto-fill those fields to match the current date/time
Once saved, you will see your brand new status entry for the resident displayed on the status screen.
Changing Status Information
To change any detail of a status entry, click on the pencil icon next to the status you wish to change
This will open the status details window with the fields filled in with that status information. Here, you will be able to add or change any details
Once you’re satisfied with the information, click on ‘Update’ to save the edited information.
Deleting a Status
To delete a status, click on the Trash icon next to the status
A pop-up window will appear asking for final confirmation to delete the status. Clicking ‘Yes’ will remove the status.
