Understanding Your EpiCentre Roles

This guide aims to clarify the different user roles available in epiCentre, empowering you to navigate the software effectively. We'll break down each role and highlight how they differ from one another.

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epiCentre Roles Diagram

Understanding Your User Role

In epiCentre, everyone is assigned a specific role that determines their level of access and functionality within the system. This approach allows us to manage permissions based on the user's job responsibilities rather than granting broad access privileges. Let’s explore the four main roles available:

1. Administrator:

• Scope: The ultimate authority in epiCentre, granting full control over all aspects of the software. Think of them as the "CEO" or the "Director" of your facility's data management.

• Responsibilities:

  • Create new facilities and departments within epiCentre.

  • Manage users (assign roles, add permissions).

  • Design and implement changes to database structures and tables.

  • Access and modify any aspect of the software.

• In a nutshell: Administrators are responsible for setting the foundation for how your facility uses epiCentre.

2. Manager:

• Scope: Oversees specific areas or departments within epiCentre, like a "Department Head". They manage the day-to-day operations and workflows related to their assigned area.

• Responsibilities:

  • Manage users in their specific domain.

  • Customize data views and reports for their team's needs.

  • Monitor performance within their department.

• In a nutshell: Managers are the "supervisors" ensuring smooth operations within specific areas of your facility.

3. User:

• Scope: A typical user is anyone who enters data into epiCentre or interacts with existing information. Think of them as the "data entry specialists" or the "medical staff" using epiCentre to access patient records.

• Responsibilities:

  • Record patients, treatments, and progress notes within specific areas of the system.

  • Create and send questionnaires.

  • Access reports designed for their department's work.

• In a nutshell: Users are the "primary contributors" to epiCentre data management, facilitating daily operations within their respective departments.

4. Reader:

• Scope: Readers have limited access and can only view data without being able to edit it. This role is perfect for users who need specific information for reports or analysis but don’t require the ability to manipulate data.

• Responsibilities:

  • View patient records, facility statistics, performance metrics, etc.

• In a nutshell: Readers are like "information seekers" looking for specific data within the system without modifying anything.

Key Differences

• Access Level: Administrators have full access to all aspects of the system; managers have specific department-level control; users primarily interact with the software for their daily duties; readers can only view and not modify data.

• Functionality: Administrators create, manage, and change functionalities while managers oversee their teams' activities and user access. Users focus on daily data entry, reporting, and accessing information. Readers provide valuable insights but don’t have the right to alter information.

Conclusion

Understanding these roles is critical for using epiCentre effectively. By knowing which role best suits your needs, you can navigate the software with greater confidence, ensuring smooth and efficient operations within your facility. If you need further clarification or assistance in understanding any particular aspect of epiCentre's system, please do not hesitate to reach out to ePPOC team.